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Frequently Asked Questions

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Accessibility Notice

About the Grant

Grantseekers may submit once per application cycle. Though organizations may be awarded more than one grant per calendar year, priority will be given to organizations that have not yet received support.

Though we ask for grantseekers to apply with a specific project, all awards will be made as general operating support, to ensure grantees the greatest flexibility to respond to the unique needs of their project and organization.

Though grantseekers may have multiple grants open at once, returning grantees must be in good standing with no outstanding reports overdue. Grantseekers must also be in good standing with the Arts Loan Fund and the Bay Area Culture Funders for Equity.

Community Arts grants support individual artists and small and mid-sized organizations with annual budgets under $2 million.

Grants are awarded in $5,000, $10,000 and $15,000 amounts, depending on the size and need of the organization and available funds.  Grantseekers have the option to request an award amount on the application, though the foundation may offer a different amount, based on availability of funds.  The grantseeker will have the option to decline the award if the amount offered doesn’t support their needs.

If you would like to acknowledge the Foundation, you may list us with your other donors at the appropriate level, include our logo in your printed materials, or include a short sentence acknowledging the grant, but it is at your discretion.  To request logo files, please contact communications@zff.org.

The William and Flora Hewlett Foundation and the San Francisco Foundation are both generous partners and supporters of the Community Arts program. Some of the funding you receive in your award may have been contributed by the Hewlett Foundation or the San Francisco Foundation; if so, this contribution will be listed on your grant agreement.

Due to the volume of grantseekers to the Community Arts program, providing individual feedback is not possible. However when notified of the outcome of your application, the program will share application scores for each of the evaluation criteria and any specific notes captured throughout the process.
Due to the large number of applications the Community Arts program receives, we are unable to accept late applications. If the timeline allows, you may submit at the next quarterly submission deadline.

The Zellerbach Family Foundation welcomes Community Arts grantseekers and grantees to join us for quarterly informational workshops to discuss and ask questions about the application process. The workshops are held prior to each open submission window for the Community Arts program. Please RSVP to the workshop you plan to attend.

Completing the Application

Go to Fluxx, the online grant system, at zellerbach.fluxx.io to register for a user ID and password; credentials will be sent via email within 2-3 business days. Please note your login information, as you will need it every time you access the grantee portal.

Please check your spam folder for the email confirmation of your user ID and password. If you do not receive an email after submitting your registration information, please contact the Zellerbach Family Foundation Grants Manager at grantsmanager@zff.org.
Yes, as long as you are applying as the same individual/organization you can use your existing user ID and password.
No. You must use Fluxx, the online grant system, to apply for Community Arts grants.
You may save the application; once you submit, however, you will no longer have access to it to make changes.
Contact the Zellerbach Family Foundation Grants Manager at grantsmanager@zff.org to have your application reopened. Your application can only be reopened before the submission deadline. Once the submission deadline has passed, your application cannot be reopened.
Applications are reviewed for eligibility and completeness. They are then passed on to a rotating panel of professional artists for evaluation and recommendation. Final approval for all grants are determined by the Zellerbach Family Foundation Board of Directors.
You will receive an email notification of the outcome of your grant after the Zellerbach Family Foundation Board of Directors meeting.

Application Details

On average, the application takes about 3-4 hours to complete.
Yes, you can review the application questions in advance here.

There are no character counts/word counts on the application, however we have included suggestions for each question to provide a guideline.

Individuals or organizations that do not have 501(c)(3) tax-exempt status must use a fiscal sponsor. A fiscal sponsorship agreement/memorandum of understanding is required.

The role of the fiscal sponsor can include many different administrative functions on behalf of the sponsored organization or program, or can simply receive and distribute contributions. It is common for the fiscal sponsor to charge an administrative fee for its services. A fiscal sponsorship agreement/memorandum of understanding outlines the responsibilities and obligations of the fiscal sponsor and the sponsored organization in a written agreement and should specify what the fiscal sponsor is responsible for, including receiving, reporting, and acknowledging donations, any additional services the fiscal sponsor will provide, the administrative fee the sponsored organization will provide to its fiscal sponsor, as well as any recordkeeping responsibilities that the sponsored organization owes the fiscal sponsor.

A fiscal sponsor may support multiple organizations seeking grants in the same application cycle, and may apply directly for funds themselves. Evaluations are not impacted by shared fiscal sponsorship, nor is the fiscal sponsor penalized for supporting multiple organizations.

Individual artists and applying organizations should use their own contact information and financial information for the application. If you are using a fiscal sponsor, there is a separate section of the application for information about your fiscal sponsor.  We do not require financials for your fiscal sponsor; if we require additional information about the fiscal sponsor we will contact them directly.

The following financial statements may be required for your application, depending on what type of funding you are requesting:

  • Annual Organization Budget
  • Project Budget
  • Fiscal sponsorship agreement/memorandum of understanding (if applicable)
The Project Budget includes all income and expenses associated with the project and demonstrates a realistic and thorough financial plan in place for producing the work. The Annual Organization Budget includes the income and expenses associated with organizational operations and provides context for where this project fits in with the entire scope of the work of the organization. If the project is the only activity of the organization in the year, the project budget and annual budget will be the same.
You may either estimate the cost of your artistic practice as an individual artist (separate from your personal finances) or you may say that you have no annual budget ($0.00).
The brief history and mission statement or artist statement should cover the purpose of the organization and the scope of current activities or a brief statement from an individual artist about their personal creative history leading up to this application.
Near the bottom of the application, there is a blue box with Instructions for Uploading Attachments. Each required attachment is listed, with a small green plus sign next to it. Click on the green plus sign and you will be prompted to upload the required document. Make sure you upload each attachment under the proper category, or your application will appear incomplete. For all other documents, at the bottom of the application there is a box labeled Additional Application Documents. Click on the green plus sign and you will be prompted to upload additional documents.

The work sample should complement the organization or project description and support what you describe in your application. The work sample can be a video or audio link containing a section of work previously presented by your organization, giving a sense of the scale and scope of the work. It can highlight the work of a particular artist. You may choose to include a section of work from the development of a proposed project, like rehearsal footage. For visual and literary arts, examples of a featured artist’s previous work can be included as PDF or JPEG files. Above all, the work sample should give a sense of the grantseekers aesthetic and style.